The Office & HR Coordinator will be reporting to the HR Director. Their main contribution is to ensure smooth daily operations of our office and provide administrative and coordination support to HR, contributing to a safe, efficient, and welcoming work environment.
 
Success in this role will come from their diligent and confidential communication, coordination and implementation of office and people related tasks. Attention to detail, accuracy and the keeping of details are key to success.
 
Key tasks
 
Office & Facilities Management
 

• Maintain the office as a functional and pleasing place to work and to have business meeting 
  • Manage office supplies, vendors, and maintenance providers in accordance with your budget
  • Manage the relationship with the building manager
• Support health & safety compliance and workplace inspections
• Coordination of major events (such as board meetings, team outings, management off sites) incl. catering 

HR Administration

• Maintain employee records and HR systems
• Support payroll preparation (attendance, variable pay, etc.) and verification
• Manage onboarding/offboarding logistics and training schedules
• Assist with time-off management and employee queries

Recruitment & Communication

• Post job ads, screen applications, and coordinate interviews
• Support internal communication and employee engagement initiatives

General Support

• Liaise with finance for invoices and expenses
• Support ad hoc HR and operational projects as required